An email signature is a commercial business card that usually includes a link to an email address or referral site. It is often established by inserting the identity and professional references of a company. The email signature is more present in the B to B universe or in exchanges between professionals where emails still have a preponderant place. The email signature is added at the end of each email and it allows interlocutors to exchange their contact details and their profession. Creating an email signature is not always easy, you have to master certain notions of HTML code, especially if you want to illustrate your signature or integrate links. But there are tools on the web that can generate a custom signature. Here is a guide on how to create an email signature online.
Basic procedure to create your email signature online
To begin the creation of his email signature, it is essential to mention your personal and professional details such as your surname, first name, the name of your company and your position, your telephone number, your website, etc. After this step, you can add a photo of yourself, along with your company logo to illustrate your signature email design way. Then, it is also possible to insert links to your social networks like Facebook, Twitter, Instagram, Google+, LinkedIn, etc.
You will thus be able to improve your visibility as part of your company strategy or personal branding. Once these preliminaries are done, you have to choose an online service to create your professional mail signature tailored. Several templates are possible according to the solution which will have your preference and you will be able to personalize them by modifying the size, the font, the color of the text, the forms and colors of the icons of social networks.
How to create your email signature with Gmail?
It is possible to modify or create your electronic signature on Gmail whether you are using a PC, a smartphone, an Android or iOS tablet. On PC, just open Gmail and click on "Settings" at the top right. Once in the settings, you will see a section "signature" and by clicking on it, you will be able to add and modify your signature as you wish. Once the procedure is complete, click on "save" at the bottom of the page and save the changes to your signature. On Smartphone and tablet, you must first have the Gmail application for add a professional email signature to your account.
You'll have to do exactly the same thing on iOS devices except that the mail server will interpret your signature differently and it may appear as either an attachment or a photo. If your Mac or other iOS devices are connected to your iCloud Drive account, your signature will automatically update and be available on all connected devices. It is even possible to email signed PDF files.
Creating an electronic signature with Outlook
With Outlook, the procedure is slightly different, one can create one or more signatures and customize them for each email message. If you have the classic version of Outlook, the easiest method is to enter the file menu and select "Options". In this section, click on “mail” and select “Signatures”. At this level, it is important to start by choosing a specific email account if you have several. The rest is to fill in the information as with the basic procedure. The hard part will be choosing from the many modification options available.
If you use Outlook on HTML, the task will be more delicate than with a classic version. For create your email signature online with HTML, you will have to use Microsoft Word or a web editor. This solution is more effective when there is no image for illustration. On Word, we follow the basic procedure and at the end, we do not forget to save the document in HTML format. But, problems occur regularly with this method especially if you use Word.
To remedy the problem of the image or logo that appears as an attachment, a solution is needed, that of the modification of the HTML code. To do this, you must replace the local path of the URL of the image so as not to send the image illustrating the email signature as an attachment and also to harmonize your signature on all your emails, even those that have already been sent. This operation is completed by copying the HTML file into a directory depending on the Windows version (on Windows 7, the directory in question will be C: \ Users \ username \ AppData \ Roaming \ Microsoft \ Signatures \).
Tools to easily create and free email signature
MySignature
Add a professional email signature to your account is not easy especially if you do not have any notions of HTML code. A simple way to make things easier is to use an online tool that generates a free email signature. Several tools are listed to date, including MySignature. This tool has a large number of templates and befits all professions. It has the basic procedure for creating a professional mail signature including the addition of contact information, social networks, a logo, etc.
In addition, MySignature has a tracking link that can be added to the icons of its accounts on social networks. Thanks to this link, we can thus know the number of clicks generated thanks to this signature. This tool allows you to create a signature for Gmail, Outlook, Apple mail, etc. To achieve the use and create your signature, email onlineyou have to go to his website and click on "Create free mail signature". You will be directed to a page with two signature creation methods, one automatic and the other manual.
The automatic method is done using his Facebook or LinkedIn account. The more conventional manual method is done by filling the spaces arranged for this purpose and you have the possibility to preview your signature before saving the data. The operation is easy and does not take more than 5 minutes. In addition, the use of MySignature is free and no registration is required. For those who do not use email services like Gmail or Outlook, HTML code is available.
Zippisig
As another tool, we have Zippisig, which similarly to MySignature is also very easy to use for easily and quickly create an electronic signature online. Zippisig offers all the basic features to create its signature (mentioning information, adding logo and social network profile icons). The difference being that it is free only for a week and that beyond this period, its use becomes paying.
Signature
Otherwise there is also Si.gnatu.re, very complete and easy to use to easily create an email signature and personalize it as you wish. It is 100% free and gives the possibility of customizing the font, the colors, the size of the icons of the social networks profiles, the position of the image or the logo and the alignment of the texts. The advantage with this tool is that it is a reference on several social networks, which makes it easier to redirect contacts to your accounts.
Signature Maker
There is also Signature Maker which is certainly the simplest tool for creating mail signatures. It is not mandatory to register to use it and it is completely free. By cons, it is a little limited in terms of design, it offers only one type. But it is very professional and has the ability to adapt to all sectors of activity. Once the creation is complete, an HTML code is proposed to you to integrate it to your messages.
WiseStamp
WiseStamp is a slightly different tool because it is a Firefox extension. It allows to create your email signature online for all your e-mail addresses (Gmail, Outlook, Yahoo, etc.) Thus, it is the recommended tool if we manage multiple e-mail addresses. You have to install WiseStamp in order to use it and fully customize your email signature. In addition to basic services, the tool even allows to insert an RSS feed in his signature, which will add your articles if you have a blog. It also gives the possibility to register a quote or to present a YouTube video. The extension even allows to create several signatures for each of its email addresses.
Hubspot
Hubspot's email signature generator is also a tool to generate professional mail signature. It has the advantage of being modern, elegant and simple. It offers a clear, uncluttered design and easy to find all of its important information. This generator has the advantage of creating a call-to-action to encourage your interlocutors to download your white papers or to subscribe to your newsletter. In addition, this tool offers certification badges to insert at its signature.
Email Support
Finally, we can also talk about Email Support, another tool that facilitates the creation and personalization of a free mail signature. Fast and easy to use, it offers the basic services needed to create your email signature online. Use if you do not want to include a photo or logo and you do not have a presence on social networks.
