Professional synthesis is an exercise in selecting and replicating simplified master ideas to facilitate decision making and action. The writing a professional summary is not insignificant, especially since the spirit of synthesis is not a very common natural disposition. The exercise of the professional synthesis is more complicated when it comes to follow a predefined plan, create boxes in which to arrange the different ideas. Whether it is a note taking or a report, several criteria define the writing a professional summary successful. To know how to write a professional summaryHere are some tips and advice.
What the professional synthesis is not
Professional synthesis is not a dissertation for students. Even if she asks for an essay with a plan with two or three parts around a specific subject, it is not a question here of delivering a personal analysis. In other words, the synthesis is not left to your discretion.
It is the study of a file or a document itself, so there is no question of treating or not dealing with this or that part of this file. The latter must be treated in its entirety and the information must not be personally appreciated by the author of the document. Additional information must not be added to the file to be processed and subjectivity is prohibited.
The professional summary is even less an administrative note. If the two writings present a common point in the characteristics they possess, the professional synthesis is distinguished by its absolute objectivity. Through his general culture, the employee must put the subject in a general context in terms of synthesis.
What is a professional summary and why write one?
A professional synthesis is a structured and structured summary in a clear and dynamic way for a specific purpose. It simplifies a document such as an article, a regulation, a standard, a complete file, a book.
It is a set of elements forming a coherent and orderly composition where the ideas are linked according to a well-established reasoning. The professional synthesis is distinguished from the superfluous, it remains neutral and objective without mark of enunciation, of partiality, nor of personal judgment on the ideas that it develops. It is also faithful to the authors' ideas without trying to divide or extrapolate them.
Maintaining the cleanliness and efficiency of your period swimwear is essential. Whether you choose to write a professional summary to enable the recipient to make a decision and take action effectively. The amount of information available is enormous and the many areas to cover do not always allow time or skills to analyze them. Hence the need to write and distribute summary notes.
Purpose of the professional synthesis
Before you start writing and collecting information, you first need to define the purpose of a professional summary. Setting a goal to the synthesis helps to clarify what and who it will serve. Unlike a synthesis of competitions, write a professional summary is done in a fairly free kind while paying particular attention to the needs of the business.
We must therefore identify who is writing the professional synthesis. The synthesis and vocabulary used will adapt according to its audience. Thus, if the document is intended for a computer technician, it will be normal to use a technical vocabulary, however, such a vocabulary will be avoided if the document is addressed to a lawyer, or an accountant.
At this stage, it is also important to know the level of knowledge of the subject of his interlocutor. If this one is a neophyte, the synthesis will have to have a global vision of the subject and it will be necessary to focus on the most interesting aspects if the interlocutor is a non-neophyte person.
Knowing for what purpose is written synthesis is also essential. This step makes it possible to know if the synthesis will serve to form an opinion on a subject, to make a decision, to seek a solution to a problem, to deepen a report, to verify an information, etc. The subject's approach will therefore depend on the objective pursued, as will the search for information.
Search and prioritization of information
The collection of information necessary for writing is done through reading. When it comes to synthesizing a text, the collection of information goes through the search for the structure of the text (titles, subtitles, intention of the author, etc.) and the collection of important information. The purpose of collecting information is to find out where the information is and how it is organized.
It does not consist in understanding or analyzing the content of these. During this stage, it will be necessary to suppress all that is superfluous to retain only the essential. In concrete terms, the search for information comes after having defined its target and its needs. It consists of several parts in which we must answer the questions that, when, what, how, how much, why (to define the causes), for what (to define the objectives). The parties get richer as the research evolves.
It is vital here not to use long sentences, but to carefully choose the key words to facilitate the synthesis of an idea. At the end of the search for information, it is important to think about prioritizing them within each part, paying particular attention to important keywords. The collection and prioritization of information is an essential step in helping to build a clear and precise plan.
Construction of a professional synthesis plan
To build the plan for a professional synthesiswe must highlight the most important aspects of it, those that deserve special attention. The plan is constructed freely according to whether it is a thematic synthesis (with an overall view of the subject), a synthesis of causes-consequences or a synthesis of propositions.
All ideas collected must be integrated into the plan by linking the most important ideas to the outline. The plan must be in line with the subject of the synthesis and must respect a certain balance. The parts and subparts must have a substantially equal size and be of approximately equivalent interest.
The construction of the plan should not be complex, but rather clear, logical and easily understandable. The first part can be reserved for the analysis of the causes and the corresponding data of a problem. For the second part, we can present the consequences related to this problem, propose possible solutions and the conditions for their implementation.
Write a professional summary is usually done in two or three parts, but it advises to be limited to two parts. The plan must be prominently displayed on the document so that all parts can be easily identified. It is recommended to materialize it by a numbering for parts (I and II) and subparts (A and B or 1 and 2). Each part and subpart must be preceded by a title. In addition to the two parts of development, professional synthesis can also have an introduction and a conclusion.
The development usually varies according to the subject, but the introduction and conclusion almost always have the same role. Thus, the introduction will inform the recipient about the purpose of the synthesis, the causes that motivated, the importance and interest of the latter. The introduction must be precise, brief and complete. A few lines suffice to say what is in the synopsis.
In some cases, for write a professional summaryan introduction is not necessary and can be ignored as it tends to recall obvious things. But it is of great benefit especially to ensure that the recipient understands you. It also allows you to recall the context, if the synthesis has to be read several times.
Regarding the conclusion, it must do more than summarize the document, it is a response to the problem raised in the synthesis. It broadly repeats the recommendations to put forward the solutions advocated by the author and does not have the role of bringing new elements in relation to the development of the plan.
Writing of the professional summary
Once the plan is built, we must proceed to the writing a professional summary. The general rules for writing documents also apply to summary writing. The sentences should be short in well-structured paragraphs and in an understandable vocabulary. The style and syntax of the summary note must be in line with the codes of the written word, be fluid, sober and elegant if possible.
If some items require further explanation, it may be convenient to return them as an appendix to make the reading of the document smoother. In case the synthesis is long and exceeds more than 3 pages, do not hesitate to insert a summary. Tables and graphs can be useful for accompanying and illustrating texts. The titles of the parties and subparts must be talking. We must avoid framing titles too poor (history, context for example). Titles must have some power and give information about the contents of the paragraph.
Regarding the paragraphs, it is useless to be too lyrical in wanting to build beautiful sentences, it is better to advocate the clarity of the remarks with short sentences. For the layout, it can be useful to divide the page in columns by mentioning the detailed plan, synthesized information and key figures, graphics, images to illustrate the remarks.
Other rules of methodology to be respected
When writing, it is advisable to generalize and not to mention all the details that are not useful. Generalizing the summary removes these unimportant details while still presenting important information. In addition, care must be taken to remove oral marks, verbal tics, repetitions, hesitations, etc.
Some words that fall under verbal tics have no place in writing, especially if they do not have precise meaning. Words like "how to say", "that is" at the beginning of paragraphs can be deleted without affecting the meaning of a sentence. For the examples, it is necessary to limit the use of the latter and to retain only the most striking.
Reproducing the reasoning and expressions of the speakers is also recommended. If these expressions are a technical language used by a speaker, they can be very useful for understanding. It is important to refine your writing as the writing progresses and to re-read.
At the end of the writing a professional summaryYou have to re-read it and look after the first paragraphs of your document, which are often read carefully by the different readers in the company.
