Letter template to accept or decline a balance from any account

When you leave a business, you must be returned a balance from any account. This procedure applies, whether it is about a dismissal, a contractual breach of contract, a retirement or a resignation. The balance of any account is a document that summarizes the sums that your employer must pay you when your employment contract is officially dissolved. According to the regulations, it must be produced in duplicate and contain all the details concerning the sums remitted (salary, bonuses and allowances, costs, days of paid leave, notice, commissions, etc.). In this article, discover the key points of any account balance.

When does the employer have to provide you with your balance of any account?

Your employer must give you a receipt for the balance of any account when your contract is officially expired. In addition, the balance of any account can be returned when you leave the company if you are exempt from notice, and this, without waiting for the expiration of said period. Either way, your employer must return your balance to you from any account as soon as it is ready.

What are the conditions for the balance of any account to be valid?

The balance of any account must meet several imperative conditions to be valid and have a discharging effect. It must be dated the day of its delivery. It is also mandatory that it be signed by the employee with the note received for the balance of any account, written by hand. It is also important that it mentions the 6-month time limit for contesting. Finally, the receipt must be established in 2 copies, one for the company and the other for you. Beyond the 6-month period, the sums from which the employee should have benefited can no longer be claimed.

Is it possible to refuse to sign the balance of any account?

The law is clear: the employer has the obligation to pay the sums due, without delay. Even if you refuse to sign the balance of any account, that does not mean that you should come away empty-handed.

Any attempt to pressure you into signing the document is punishable by law. Nothing forces you to sign anything. Especially if you find deficiencies on the document.

Be aware that it is quite possible to dispute the amounts entered in the balance of any account. If you have deposited your signature, you have 6 months to submit your complaint.
On the other hand, if you refused to sign the receipt, you have one year to dispute the balance of any account.

In addition, the parameters related to the employment contract are subject to a period of 2 years. And finally, objections concerning a salary element must be made within 3 years.

The steps to follow to dispute a balance of any account

Note that a refusal of a balance of any account must be sent to the employer by means of a registered letter with acknowledgment of receipt. This document must contain the reasons for your rejection and the sums in question. You can resolve the matter amicably. In addition, it is possible to submit the file to the Prud'hommes if the employer does not give you an answer following the complaints that you have made within the time limits imposed.

Here is a sample letter to dispute the receipt amount of your balance of any account.

Julien dupont
75 bis rue de la grande porte
75020 Paris
Tél. : 06 66 66 66 66
julien.dupont@xxxx.com 

Madame,
Function
Address
ZIP code

In [City], on [Date

Registered letter AR

Subject: Contestation of the amount collected for the balance of any account

Madame,

Employee of your company since (date of hire) as (position held), I left my functions as of (date), for (reason of departure).

As a result of this event, you issued me a balance receipt for any account on (date). This document details all the sums and indemnities owed to me. After signing this receipt, I realized an error on your part. Indeed (explain the reason for your dispute).

I therefore ask you to make a correction and pay the corresponding amount. I also urge you to take into account the seriousness and urgency of my approach.

Subject to all my past and future rights, accept, Madam, my best regards.

 

                                                                                                                            Signature

And here is a sample letter to acknowledge receipt of a balance of any account

Julien dupont
75 bis rue de la grande porte
75020 Paris
Tél. : 06 66 66 66 66
julien.dupont@xxxx.com 

Madame,
Function
Address
ZIP code

In [City], on [Date

Registered letter AR

Subject: Acknowledgment of receipt of the balance of any account

I, the undersigned (Name and first names), (full address), declare on my honor that I have received this (date of receipt) my certificate of employment, following (reason for leaving). For the balance of any account, I acknowledge having obtained the sum of (amount) euros after the termination of my contract at (place) on (date).

The sum received breaks down as follows: (detail the nature of all the sums indicated in the receipt: bonuses, indemnities, etc.).

This balance receipt for any account has been produced in duplicate, one of which has been given to me.

 

Done at (city) on (exact date)

For balance of any account (to be written by hand)

signature.

This type of approach concerns all types of employment contracts, CDD, CDI, etc. For more information, do not hesitate to seek advice from an expert.

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