Corporate email
In today's business environment where email has become the preferred communication tool. It is essential to master the skills necessary to convey your messages. There are many ways to communicate your displeasure to a colleague with whom you are in conflict in some way. We can imagine a face-to-face discussion, a phone call or some kind of mediation. However, email remains one of the most commonly used means in the world of work.
Email is a very powerful tool widely used for many reasons.
When you send an email, there is an automatic recording of the communication. Therefore, your various exchanges can be organized in folder is stored safely. They can thus be used in the future for references or legal reasons. Using email as an official means of communication also saves businesses money. It is important to note these points to understand how important it is for you to master this type of way of communicating.
In your daily work, it may happen that a colleague needs a reminder of some rules of good behavior to have. It's worth remembering that notifying a co-worker via email is a formal and effective way to get your point across firmly. If such a colleague decides not to change his attitude after repeated warnings, the emails you sent may be presented to justify further action on your part. Remember that they have been stored securely and can be retrieved and used to show the misconduct history of the person in question.
Before notifying a colleague by e-mail
As stated earlier, the use of email for communication is formal. This implies that it weighs more than a verbal warning and carries more consequences. Therefore, before notifying someone you work with via email, consider verbal warnings. Some will adapt their behavior when you do. Consequently, it is not necessary, without having first sought to settle the problem, to give it unnecessary magnitude. Also, notifying a colleague by email may not always be the ideal way to persuade them to change. Treat each case and each according to the situation. Before expressing your anger by email, you need to know how to go about it. You need to gather your thoughts and figure out what you want to write and the level of impact you need to get the desired result.
Identify the problem
The very first thing to do before sending your email is to identify the subject of your irritation. It's not as simple as it seems. In an office where competition and rivalry reign, you must be sure that your accusations have a serious basis. It's not about tormenting a member of your team with gossip. However, if you are the victim or witness of an act of misconduct and the facts are certain, take action. However, do not forget in your tracks to respect the rules of usual politeness.
Who is the person with whom you have a problem?
Unduly creating conflict between you and a manager, for example, will not do you or your team any good. This will definitely affect your productivity and may put you in a sticky situation. Instead of an email, considering a face-to-face discussion can be helpful as a first step in resolving the issue you are concerned about. However, if your multiple face-to-face discussions and verbal warnings fail, do not hesitate to send official emails which will certainly benefit you later.
Look after your email
Your email should be professionally written. When you take the initiative to criticize the behavior or work of a particular individual by email, remember that this is an official document. This means that it is a document that can turn against you. Respect all the rules expected for writing a letter in this context.
