Knowing how to write well at work is a requirement that has a positive impact on your image, but also that of the company in which you work. Indeed, readers get an idea of their interlocutor through the messages they receive from him. It is therefore important to make a good impression by producing quality writing. How to write well at work? This is what you will discover in this article.
Write correctly
Rule number 1 for writing well at work is to adopt a correct and clear style. To do this, the following criteria must be complied with as a matter of priority:
The syntax : it refers to the arrangement of words and the construction of sentences.
Use of appropriate vocabulary : it is a question of using common and easy to understand words. The easier the vocabulary is to decode, the faster the reader will understand.
Lexical spelling and the grammatical spelling: they allude to the writing of words and to agreements of gender, nature, number, etc.
The punctuation : whatever the quality of your writing, it will be difficult for the reader to understand your point if the punctuation is not respected.
Focus on conciseness
To write well at work, conciseness is something that should not be overlooked. We speak of a concise text when it expresses an idea in a simple and brief way (in a few words). You should remove long sentences that do not add much by shortening them with the elimination of unnecessary terms.
To write soberly, it is advisable to avoid banal and boilerplate formulas. Also, keep in mind that the primary mission of your writing is to contribute to the action or information of the receiver.
In this sense, note that the sentence should ideally contain between 15 and 22 words.
Focus on simplicity
Simplicity is essential if you want to succeed in writing well at work. Here again, it is necessary to start from the principle that an idea equals a sentence. Indeed, the reader can quickly get lost when there are many subdivisions within a single sentence.
Thus a main idea explained with simple sentences makes it possible to write a paragraph that is easy to read and easy to understand.
So remember to write short sentences and avoid long sentences. It is also important to position a conjugated verb at the level of each sentence. In reality, remember that it is the verb that gives meaning to the sentence. This is the reason why most readers seek to locate it instinctively during reading.
Systematically make sure your words are logical
Finally, to write well at work, you must ensure the consistency of your texts, that is to say their logic. Indeed, it is consistency that promotes understanding. It will be a question during the drafting of your writings to make sure that it does not contain any contradiction.
Otherwise, your reader may be confused by incoherent elements. Of course, a completely unstructured and totally incomprehensible text will greatly upset your interlocutors.
