Handwritten or not, writing is essential in the professional world. Indeed, it is an element which is part of your daily missions and which plays an essential role in your exchanges. In addition, it is important to write effectively in order to give a good image of yourself, but also of the company you represent. To do this, you need to have a functional writing strategy in place.
A three-step process
A good writing strategy is a three-step process. Indeed, it is obvious that you cannot combine the search for ideas, the writing of quality sentences as well as the respect of punctuation. These are all tasks that lead to cognitive overload.
This is the reason why you need to take an approach that will prevent you from being quickly overwhelmed. This takes the form of a division of labor divided into three stages.
First, you will need to prepare the content of your posts. Then, you will have to do the formatting and then return to the text.
The writing strategy
Each phase of the planning of your production must be followed with meticulousness.
Preparing the message
This is a phase that does not require a lot of writing but still forms the basis of your production.
Indeed, it is here that you will define the message according to the context and the recipient. The questions will therefore be WHO'S? and why ? It is through this that you will be able to preview useful information for the reader.
This will naturally be an opportunity to assess the needs based on your knowledge of the recipient, the situation and your communication objectives. Then, you will need to collect the necessary information and then prioritize it in order to establish a coherent plan.
Formatting
This is the phase where the ideas of the plan will be converted into a written text.
You will thus work on words and sentences to obtain organized and coherent formulations. Know in the sense that written language is one-dimensional since it is linear. Therefore, a sentence begins with an uppercase letter and ends with a period. Likewise, each sentence must contain a subject, a verb and a complement.
In your description, it is essential that the recipient can understand the text in a logical way. This is why you must take care to choose your words and define the composition of the paragraphs.
Text revision
This part includes proofreading your text and provides an opportunity to detect errors as well as any gaps.
You will also make sure you have respected the writing conventions in your production and review certain passages of your text. You must ensure that the rules of readability are observed: definition of acronyms, short sentences, each paragraph an idea, balance of paragraphs, appropriate punctuation, grammatical agreements, etc.
