SharePoint is one of the most versatile platforms in the Microsoft ecosystem. If you are interested in this technology or if you work in an environment where it can be used, this short course is for you.
It quickly introduces SharePoint in five steps:
- what is SharePoint and how to use it.
- the different versions and some of their characteristics.
- how to use SharePoint depending on the version you are using.
4.The most common characteristics.
- the most common uses of SharePoint.
The main objective of this course is to introduce the capabilities of SharePoint to people and organizations of all sizes who are unfamiliar with SharePoint or have never used it before.
The possibilities of use are almost endless.
SharePoint is Microsoft's platform for intranets, document storage, digital workspaces and collaboration. Not to mention other little-known, but widely used applications. These multiple uses may not be clear to some users, hence the need for training.
What need does SharePoint software meet?
The most obvious response is the desire to create a repository of documents accessible from an intranet portal. SharePoint enables companies to store and manage documents, files and data online. Thus, the access rights to some or all of the data can be defined according to the profile: employee, manager, administrator, etc.
So far, we've only described a traditional file server, but SharePoint is unique in that users can access these resources through a corporate-branded intranet portal. This is a small addition, but a very important one with many implications:
— Designed to be simpler and less restrictive than an 80's look file server. It's also much less prone to obsolescence over time because its shape can be adapted quickly.
— Think to allow access to documents, files and data from anywhere.
— You can search and find documents in the search bar.
— Documents can be edited in real time by stakeholders directly from SharePoint.
SharePoint offers many advantages to businesses
SharePoint offers much more than the functionality of a traditional file sharing system. You can also define validation rules, including advanced authorization methods. It lets you automate processes and provides tools to implement new data governance structures.
So you can build robust and reliable processes and avoid file sharing issues. It lets you avoid disparate approaches and integrate processes on a single platform. In addition, files become more accessible and easier to find in the event of a change of personnel.
With SharePoint, you can securely store, organize, share and manage documents. It also allows continuous access to internal and external data
But the benefits of SharePoint don't stop there.
Integration with other Microsoft software
Does your organization already have Office? Although there are other document management platforms, SharePoint integrates well with Office and other Microsoft tools. The benefits of SharePoint are that it makes work easier and more productive.
Shared processes on a single platform.
With SharePoint, you can create a single, consistent model for managing information across your organization. This avoids the loss of documents and useful information and facilitates teamwork. This saves time and increases productivity. Efficiency and results go hand in hand.
Enables rapid changes to file and document collaboration.
SharePoint facilitates collaboration between employees and business customers. Anyone anywhere and anytime can collaborate for remote work and document management. For example, multiple people can work on a single Excel file in SharePoint.
And all this in a safe computing environment. SharePoint allows you to manage access rights to folders in a very precise way. It also allows you to manage workflows and provide information on the history of each file. This function is really valuable for monitoring the progress of a specific project.
Search for quick access to information
The integrated search engine significantly reduces the time needed to find information. Thanks to this SharePoint function, you can search the pages of the platform. Extensive search of all files and documents to find all the information you need.
In addition, the search engine only targets the information available to you, which avoids you redirecting it to documents to which you do not have access.
Custom solutions
The advantage of SharePoint is that it is very flexible and offers many relevant tools. Thus, you can adapt the platform to the needs of your business.
Why use SharePoint?
SharePoint offers users many advantages. First, it can increase business efficiency. SharePoint is software that gives professionals quick access to the documents they need for their work. SharePoint is unique in that it can be used by any business, regardless of size.
All features of the software are designed with collaboration in mind. With a flexible intranet, content can be shared and managed securely and efficiently.
SharePoint can also work with other intranet workflows. It has many other features that make it very easy and convenient to use. SharePoint allows you to host flexible and scalable information on a web-based platform that can be used by all users.
