In a professional context, any absence must be motivated in advance and justified, especially if it is an exceptional absence (half a day for example). In this article, we give you some tips for writing an email justifying an absence.
Justify an absence
Justifying an absence is important, especially if the absence comes unexpectedly (just a few days in advance) or falls on a day when there is something important to your department, such as a meeting or a big rush. If it is sick leave, you will need a medical certificate justifying that you have an illness! Likewise, in the case of exceptional leave due to death: you must present a death certificate.
Some tips to justify an absence
To justify an absence by mailyou must already start by clearly announcing the date and time of your absence, so that there is no misunderstanding from the start.
Then justify the need for your absence by enclosing an attachment or other means.
You can also, if the absence falls very badly, propose to your superior an alternative to make up for this absence.
Email template to justify an absence
Here is an example of an email to justify an absence:
Subject: Absence due to medical examinations
Dear,
I hereby inform you that I will be away from my workstation on [date], all afternoon, because I have to pass medical examinations following a bicycle accident.
I will resume my professional activity as of [date].
Please find attached the certificate of the medical appointment and the work stoppage issued by my doctor for the afternoon of [date].
Concerning the meeting scheduled so far, Mr. So-and-so will replace me and send me a detailed report.
Sincerely,
[Signature]
