.

Everything is ready at home, in a few days you go on vacation. You took stock with your colleagues for the treatment of important files. This may not be enough. Colleagues or clients who may contact you should be informed of your absence.

To send back an image of seriousness and professionalism, I advise you to work on the preparation of an automatic absence message. IT is a question of indicating your absence in a message at the same time short and precise. You can prepare, if your messaging one message for your colleagues and another for your customers allows. Or simply a conventional message for anyone inside or outside your company.

For configuration: a five minute tour on YouTube.

Here for users ofOutlook and there for those of gmail.

 

Examples of absence messages written in a conventional style

Remember that this is an informational message and that it must therefore clarify a certain number of points.

  1. The start and end dates of your holidays.
  2. Specify whether or not you have access to your messages during this period.
  3. If possible, include the name of the person to contact in case of emergency or duress.
  4. And finish with your electronic signature or your first and last name.

Courtesy formulas are not necessarily necessary for this type of message. It is up to you, depending on the context, whether you want to include them.

Automatic absence message: model number 1

I received your message ! I am currently on vacation and will be back on DD/MM/YYYY.

I will be happy to answer you when I return.

If her intervention is necessary, my colleague (First name NAME + email address) is at your disposal.

Your electronic signature.

Automatic absence message: model number 2

Hello,

I am absent for my vacation from DD / MM / YYYY to DD / MM / YYYY.

I will take note of your message and will hasten to reply to it as soon as I return.

However my colleague Mr. (First name LAST NAME) will take care of you in case of emergency.

Your electronic signature.

Automatic absence message: model number 3

Thank you for your message.

I am absent from DD / MM / YYYY to DD / MM / YYYY and you will respond quickly when I return.

If necessary, Mr. (First name NAME) will take care of you energetically.

Your electronic signature.

Automatic absence message: model number 4

Thank you for contacting me ! I am absent from DD / MM / YYYY to DD / MM / YYYY included.

For confidentiality reasons, I do not have access to my emails during this period.

Of course you have the possibility if the situation requires it to contact Mr. (First name NAME) who will answer you quickly.

Sincerely,

Firstname name

Automatic absence message: model number 5

Your message was saved.

Absent from the DD / MM / YYYY office to DD / MM / YYYY I will process your email when I return.

In case of immediate need, please contact Mr. (First name LAST NAME + email address).

Sincerely.

Firstname name