Summary:

Enter false text | 04 mins
Direct mail part1 | 30 min
Direct mail part2 | 15 min
Hierarchisation of Securities | 06 min
 Edit Styles | 05 min
 Automatic Summary  | 09 min
 Summary styles | 03 min
 Custom Numbering of Pages | 05 min
 Interactive PDF with Contents  | 02 min

 

 

How to quickly enter fake text in Microsoft Word. Unknown principle in this word processing software, we have the possibility to include Lorem Ipsum on the fly in our documents.

There are 2 possibilities for this:

  • first way to do it, enter =lorem() in our page. Note that you can specify numbers in the parentheses corresponding to the number of paragraphs and the number of lines desired.
  • Second way to do this, enter = rand () in our page. rand from random. This time we obtain a random text whose language corresponds to the language of the software.

How to carry out the procedure to create personalized letters?

Part XNUMX of a series of videos dedicated to mail merge in Word.

We see how to connect his letter type with a database Excel. How to filter and sort this database in order to write only to certain people.

Then we insert the variables (the fields) within our Word document.

We see together the thorny case of dates during an OLE DB connection that Word makes by default. We need to change the Anglo/Saxon format to European format. But also work on the format of the encrypted elements to obtain a monetary display.

We can then perform the fusion to generate the creation of all of our personalized letters.

We explain the procedure to be carried out in order to generate personalized envelopes and labels during a Microsoft Word mail merge.

Part XNUMX of the Direct Mail in Word video series.

From a blank document, a mail merge is launched to create the correct file format.

Then we insert the fields in the right slots provided for this purpose. Be careful when creating labels, we only create the first label of our board and then we update. The “Next Record” code allows us to choose the number of labels per record that we want on the sheet.

We end with the merge in order to generate as many pages as there were records in our Excel database.

How to quickly format your titles in a Microsoft Word document so that you can create a table of contents later.

The numbering or prioritization of the major points of our Word document can sometimes be a real headache. However, by using the title models already present in the software, it is possible to do this very easily.

The first step is to choose the numbering style associated with the heading styles. Then we will have to inform Word of the different titles within our document (title1, title2…).

This essential step for all good reports, theses or dissertations is the prelude to the generation of an automatic summary.

How to change the formatting of styles in Microsoft Word.

We see how to quickly format our hierarchy. And how to use this set or set of styles in other documents.

To be able to modify the styles, the fastest is to make a model directly in the open document. To do this, we select a text that already has a style applied and we make formatting modifications to it. Then right click on the name of the style / update to match the selection.

Once all the styles have been adapted to our taste or to the graphic charter of the company, we can save the set of styles. In the Creation ribbon, unroll all the proposed models and choose “Save as new style”.

The game will thus be reloadable in any other Word document.

How to generate an automatic summary in Microsoft Word.

After having seen how to create the titles in the previous videos, we finally tackle the creation of our table of contents.

We place ourselves in the document at the place where we want the future summary, then in the “References / Table of contents / Personalized table of contents” ribbon, we specify the desired model.

When the summary is inserted into the page, we can note that hypertext links have been created on our titles to find the location of the text in our pages.

Attention if ever we make a modification of title in our file, it will be necessary to update the summary by “right click / update the fields”, in order to see our last modifications.

After having created the summary automatically we see together how to modify the styles of the table of contents.

Indeed, the generation of the summary gave Word the opportunity to create new predefined styles such as TM1 or TM2, for level 1 table of contents.

These styles update automatically by default. what it does is that we only have to select the correct paragraphs and make local changes in the document.

These modifications can be saved in our style set if we want to use this scheme in other files.

We carry out a personalized numbering from page 3 of our document, passing the first pages.

How to number the pages of a Word document without numbering the cover page or the table of contents.

  • For that we absolutely need a section break between the page which must begin our numbering and the previous page.
  • Then by placing oneself in the footer of the page which begins our numbers one must deactivate the button “linked to the previous one”.
  • In page number we will first choose to format the numbers to tell it to start at 1.
  • And we can then insert the number at the bottom of the page with the model we want.

 

How to generate an interactive or tagged PDF from a Word file containing an automatic summary.

Everything happens when saving our file. When you choose to build a PDF type file, you can go to the recording options to check the box: create bookmarks from Word titles.

In the end, we obtain a PDF file with the possibility of clicking on the button in the form of a bookmark which presents the summary in the form of an interactive link.

 

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