You have planned to apply for a bonus, training or a salary increase. Before taking action, do whatever it takes to highlight your work. If you do twice as much as the others, but no one knows about it. You are wasting your time, you should consider writing a daily report.

A daily activity report, what for?

During containment measures, you may not have direct contact with your hierarchy. You may simply be forced to replace a colleague or your supervisor. Writing a daily activity report will give a clear picture of your work. The person (s) responsible for supervising you can use this document to make their decisions. Organizing your work will be all the easier. If your boss knows exactly what you are doing and what you plan to do. One can imagine that you will be much less disturbed by these messages or his telephone calls.

What information should be included in his activity report?

It is a question of bringing all the necessary elements, all the information which makes it possible to have an overview of all the tasks carried out during the day. The work done, the work planned, the problems encountered as well as those that are resolved. He will help you, like everyone else affected by your action, to go in the right direction. Everyone knows what is going on and when it is going to happen, we do not move in the blur. If you are in the right direction, we will congratulate you and if you are wrong we will tell you very quickly. No one will be able to take over your work. This document can also serve as a basis for your annual interview, for example.

Examples of daily report number 1

In this first example, a team leader informs her supervisor of the situation at work. He himself is stranded at home for 15 days. Every day she sends him a mail at the end of the day. In his response, his leader tells him the mistakes to avoid and the most effective solutions to solve certain problems.

 

Subject: Activity report of 15/04/2020

 

Completed tasks

  • Equipment and product inventory control
  • Management of schedules
  • Passage from site to site to check compliance with covid19 measures
  • Service incident management
  • Mail and phone call management

 

Ongoing tasks

  • Training and evaluation of new employees
  • Maintenance of premises and cleaning equipment
  • Planning new routes and organizing carpooling
  • Drafting of new proposals for customer canvassing

 

Scheduled tasks

  • Communication of malfunctions to management
  • Reminder to all teams of safety and hygiene rules
  • Receipt of product orders and new orders if necessary
  • Pay slip elements transmissions
  • Parking maintenance and waste disposal by team 2
  • Meeting with the three team leaders

 

Example of daily report number 2

In this second example, Fabrice, a delivery man from the Paris region, sends a report every day to his new chef. He is expected to send this report for a fortnight. At the end of this period, a new discussion will take place between them to define its new missions. And hopefully, the support of its new leader for a bonus.

 

Subject: Activity report of 15/04/2020

 

  • Truck maintenance: checks, tire pressure, oil change
  • COVID19 health information meeting
  • Organization of the tour itinerary
  • Priority order preparation
  • Truck loading
  • Departure from warehouse at 9:30 a.m.
  • Delivery of packages to customers' homes: 15 deliveries
  • Return to warehouse at 17 p.m.
  • Storage of undelivered packages and filing of transit advice notes at the office
  • processing of customer complaints, refused or damaged goods
  • Equipment cleaning and disinfection with the rest of the team

 

Example of daily report number 3

For this last example, a computer repairman summarily informs his superior on his day-to-day activities. By specifying the work carried out at home and that carried out at the customer. No particular problem, the work continues its course despite the period of confinement.

 

Subject: Activity report of 15/04/2020

 

9:30 a.m. - 10:30 a.m. HOME                                          

Interview with Guillaume to better understand the solutions we will offer to the company XXXXXXXX.

Drafting and transfer to customer service of a first detailed estimate.

 

10:30 a.m. - 11:30 a.m. HOME

Creation of documents for the training of temporary staff.

 

11:30 a.m. - 13:00 p.m. TRAVEL

Setup network configuration and security for XXXXXXXXXX company.

Installation of telecommuting software.

 

14:18 p.m. - 00:XNUMX p.m. HOME

12 individual customer repairs.

A call transfer for an intervention on site.